ePostroom - from a central postroom or reception, documents are scanned and delivered electronically to recipient mailboxes on the network. Multiple copies can be delivered to other recipients at the same time and facilities exist to re-direct to other users as well as forward on etc. Fast, prompt, electronic delivery with no delays or lost documents overcomes the paper based problems associated with manual deliveries to different sites, photocopying etc.
What are the benefits?
ePostroom is a simple to use Windows application that replaces the manual sorting, photocopying where necessary and delivery of paper.
it's faster with no more 'waiting for the post to arrive' and people can get on with their work because of earlier delivery by 'electronic post'.
Electronic copies are delivered simultaneously e.g. Directors may want to see all copies of mail received, therefore everyone is kept informed and up to date.
'Post-it' note type annotations can be added by the recipient or owner of the document and circulated to other 'team' members keeping them up to date with latest developments.
No more photocopying of in-bound documents because 'electronic copies' can be delivered to multiple users.
Users in different offices or remote locations receive their mail immediately.
The scanned document is permanently archived to a SQL database for immediate access across the network at any time and as a permanent central record so that no document is ever lost. Documents are also encrypted so that they cannot be changed or altered.
The scanned document image format are the industry standard PDF or TIFF formats so that they can be used immediately for saving, e-mailing etc
Payback is immediate because of the low annual license pricing policy.